Privacy Policy for WPI Conference

This Privacy Policy applies to your use of the WPI Conference website and associated event platforms, provided by The Workforce Planning Institute (WPI).

WPI Conference brings together three conferences: the Strategic Workforce Planning (SWP) Conference, People Data & Analytics (PDA) Conference and Talent Intelligence (TLC) Conference. This Privacy Policy applies across all three conferences and associated WPI Conference activities.

At The Workforce Planning Institute, we take the privacy and security of your information seriously. This policy explains how we collect, use, store and safeguard information you provide when interacting with our website, registering for or attending a WPI Conference, using our event platforms, or communicating with us.

Please read this Privacy Policy alongside our Terms and Conditions.

Definitions and Scope

Data: Information provided by you to The Workforce Planning Institute through our website, registration forms, event platforms, surveys, communications or other interactions with WPI.

Cookies: Small text files placed on your device that help us provide, analyse and improve your experience on our website.

Data Protection Laws: Applicable privacy and data protection legislation, including the UK General Data Protection Regulation (UK GDPR), where applicable, and relevant Australian privacy legislation.

The Workforce Planning Institute (WPI): The organiser and provider of WPI Conference, including the SWP Conference, PDA Conference and TLC Conference, registered in Australia.

User or You: Any individual accessing the WPI Conference website, registering for or attending an event, or using an associated event platform.

Website: The WPI Conference website and any associated pages or subdomains operated by WPI.

This policy governs data collection and processing relating to WPI Conference and its three conferences. It does not apply to third-party websites or services that may be linked from our website.

Data Collection and Use

We collect and use information necessary to manage WPI Conference, provide our services and improve the experience of delegates, speakers, sponsors, exhibitors and other participants.

Data You Provide

This may include:

  • Your name, job title, organisation and contact details, including email address and telephone number.

  • Information provided when purchasing or registering for a conference ticket.

  • Information submitted through forms, surveys, event applications or enquiries.

  • Information you provide when communicating directly with WPI.

  • Information provided when using conference networking or event platforms.

Data from Third Parties

We may receive information from third-party providers that support the delivery and marketing of WPI Conference, including registration, payment, event technology, communications and marketing platforms.

Automatically Collected Data

When you visit our website or use our digital platforms, certain information may be collected automatically, including:

  • IP address and device information.

  • Website usage and navigation information.

  • Access frequency and interaction with website content.

  • Cookie and analytics information.

Cookies

We use cookies and similar technologies to operate our website, understand how visitors use it and improve its functionality and performance.

Cookies may include:

Analytical and Performance Cookies: These help us understand how visitors interact with our website and identify opportunities to improve the user experience.

Functional Cookies: These support website functionality and help remember certain preferences.

Targeting and Marketing Cookies: Where applicable, these may be used to understand engagement with our marketing activity and deliver more relevant communications.

You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect some website functionality.

How We Use Your Data

We may use your information to:

  • Process conference registrations and ticket purchases.

  • Manage your attendance and participation at WPI Conference.

  • Provide access to the SWP Conference, PDA Conference and TLC Conference.

  • Provide event information, updates and important attendee communications.

  • Manage conference agendas, sessions, networking and event platforms.

  • Improve our conferences, services and attendee experience.

  • Respond to enquiries and provide customer support.

  • Conduct surveys and gather feedback.

  • Send relevant WPI news, conference information and marketing communications where permitted or where you have provided consent.

  • Fulfil contractual commitments to conference sponsors and partners where appropriate and in accordance with applicable data protection requirements.

  • Meet our legal, financial and regulatory obligations.

We will only use your information for legitimate business purposes and in accordance with applicable privacy and data protection laws.

Sponsors, Exhibitors and Partners

WPI Conference works with sponsors, exhibitors and commercial partners.

Where a sponsorship or partnership package includes access to attendee information, relevant delegate details may be shared in accordance with the terms of the event, applicable consent requirements and data protection legislation.

Your information may also be shared with a sponsor or exhibitor where you actively choose to engage with them, for example by having your event badge scanned, requesting information, participating in a sponsored activity or otherwise providing your details.

Once information has been legitimately provided to a third-party organisation, that organisation is responsible for its own handling and processing of your information in accordance with applicable privacy laws.

Data Sharing

We may share information with trusted third parties where necessary to operate WPI Conference, including:

  • Event technology and registration providers.

  • Payment and financial service providers.

  • Email and communications platforms.

  • Website hosting and analytics providers.

  • Conference venues and operational suppliers where required for event delivery.

  • Sponsors and partners where permitted under the circumstances described in this policy.

  • Professional advisers or authorities where required by law.

We do not sell your personal information.

Data Security

WPI takes reasonable organisational and technical measures to protect personal information from unauthorised access, disclosure, alteration or loss.

These measures may include secure systems, password-protected accounts, restricted access to personal information and the use of reputable third-party technology providers.

While we take reasonable steps to protect your information, no internet-based system can be guaranteed to be completely secure.

If you believe your information may have been compromised, please contact us at info@workforceplanninginstitute.com.

International Data Transfers

WPI is an Australian organisation and works with attendees, suppliers, partners and technology providers internationally.

As a result, your information may be processed or stored in countries outside the country in which you are located. Where required, we take reasonable steps to ensure appropriate safeguards are in place for the handling of personal information.

Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including fulfilling event-related obligations, maintaining appropriate business and financial records, complying with legal requirements and managing ongoing relationships with our community.

Your Rights

Depending on where you are located and the applicable privacy legislation, you may have the right to:

  • Request access to the personal information we hold about you.

  • Request correction of inaccurate or incomplete information.

  • Request deletion of your personal information in certain circumstances.

  • Restrict or object to certain processing of your information.

  • Withdraw consent where processing is based on consent.

  • Opt out of marketing communications.

You can unsubscribe from marketing communications at any time using the unsubscribe link included in our emails.

To exercise your privacy rights or ask a question about your personal information, please contact info@workforceplanninginstitute.com.

Third-Party Websites and Services

Our website may contain links to third-party websites, accommodation providers, venues, transport providers, sponsors, exhibitors or other external services.

WPI is not responsible for the privacy practices, content or security of third-party websites. We recommend reviewing the privacy policy of any external website before providing personal information.

Policy Updates

We may update this Privacy Policy periodically to reflect changes to our conferences, technology, business practices or legal obligations.

Any updated version will be published on the WPI Conference website.

Last updated: 11 September 2026

For any questions regarding this Privacy Policy or how WPI handles your personal information, please contact info@workforceplanninginstitute.com.

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